Board acceptance
A presentation is not the same as a vote.
For the organizational standard, the governing board formally accepts the completed community assessment. NASCSP’s monitoring checklist tells monitors to confirm approval and find it documented in the board meeting minutes.
What to keep in the file
- The completed, dated assessment that was before the board.
- The meeting date.
- The motion or other formal action to accept the assessment.
- The vote result or clear record that the motion carried.
- Approved minutes, or the state-accepted equivalent, that ties the action to the completed assessment.
Read the minutes themselves.“The board reviewed the
assessment,” “the assessment was presented,” or a board member’s
name in the report does not alone show formal acceptance.
Where the assessment checker helps
It can point to language about the board, a meeting, a motion, minutes and acceptance. It cannot tell whether the minutes are final, whether the vote followed the organization’s rules, or whether the state reviewer will accept the record.
Official sources
- NASCSP checklist for monitoring community needs assessments — Standard 3.5 and the direction to confirm approval in board minutes.
- CSBG organizational standards glossary — defines “board formally accepts” as a board vote noted in the minutes.
- NASCSP organizational standards resources.
Find the board record before the final review.
The checker can show whether the draft points to it. You still need to open the minutes.
Check your draft